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As an example, a purchase requisition for the logistics team in Rome, Italy might look like:might follow the below convention.

HTML
<center> <table width="700" style="border:#ffffff thick solid; text-align:center">
<tr>
<td bgcolor="#e0e0e0" width="200"><center><font size="5">
Unique Number
</td>
<td bgcolor="#e0e0e0" width="200"><center><font size="5">
Document Type
</td>
<td bgcolor="#e0e0e0" width="300"><center><font size="5">
Country 
</td><td bgcolor="#e0e0e0" width="300"><center><font size="5">
Sub-office
</td>
<td bgcolor="#e0e0e0" width="300"><center><font size="5">
Department
</td>
</tr>
<tr>
<td bgcolor="#f1f1f1"><center><font size="10">
1234
</td>
<td bgcolor="#f1f1f1"><center><font size="10">
PR
</td>
<td bgcolor="#f1f1f1"><center><font size="10">
IT
</td>
<td bgcolor="#f1f1f1"><center><font size="10">
RM
</td>
<td bgcolor="#f1f1f1"><center><font size="10">
LOG
</td>
</tr>
</table> </center>

When written, the code might look like:

HTML
<center><font size="12">
1234/PR/IT/RM/LOG
</center>

Labelling

An emergency response produces a quite important number of documents and each procurement documentation can occupy a large volume, which can make it difficult to find a specific document when it is needed. Hence the importance of labelling each folder and/or box in the most harmonised way possible, thinking of those who will come after the initial response phase. The common archiving approach allows documents to be tracked more easily, while also allowing sensitive files to be identified faster in an emergency.

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