- All customs related documentation should be identified and provided in advance to the driver, convoy leader, and intended recipient.
- A trustworthy person from the organising humanitarian agency should inspect cargo and vehicles both prior to arriving and the border crossing and after goods are cleared to ensure that cargo has not been tampered with and avoid accusation of smuggling.
- If cargo is offloaded and transloaded onto new vehicles, a representative from the organising humanitarian agency should be present to observe the process. Ideally, cargo should be counted after the transloading is complete to ensure that no theft or loss has occurred.
- Organisers should plan for border crossing times.
- Vehicles may wait for days or even weeks at border crossings in some cases. Drivers must have the ability to eat and sleep safely while still maintaining physical presence around cargo vehicles.
- Ideally, vehicles should be able to return safely in daylight hours if rejected at the border.
- Any and all delays or problems associated with customs or border crossing should be communicated to the appointed organising focal point as soon as possible.
It is strongly advised that convoy organisers should: