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Typical rations as recommended by guidelines

Commodity gm/persperson/day

UNICEF

MSF

WFP

UNHCR

Oxfam

ICRC

Cereals

350–400

400

400(450)

400(450)

350–400

433

Pulses

50

60

20

60

50–100

133

Oil

20–40

25

25

25

20–40

50

Blended food


100

30




Fish/meat







Sugar


15

20

15



Salt


5

5

5



kcals

1600–1970

2260

1930(2100)

1930(2100)

1510–2360

2450

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A good way of planning the supply movement of a distribution is to roll back the time required for preparation based on an expected day of distribution.

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Final Delivery Point

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Last Mile Warehouse

Main Warehouse

Procurement

D

2days

5days

15days

How many days for preparation and delivering the supplies to the distribution site?What’s the transportation time between the main warehouse and the field location?How long does it take to source the item? Are they available in the market?

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Thus, if a distribution is intended on the day D, logistics should trigger the reception

 D – (2days) – (5days) – (15days) = 22 days in advance.

Pragmatism is essential, but problems may arise when the original technical principles are forgotten. (see Principles in Definition)

Process

The distribution process in general can be divided in three stages;

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Sites should also be established in a way that minimizes the number of people who are attending a distribution at any one point, as this can be a critical element of crowd control and in ensuring equitable access to humanitarian aid. One way of avoiding large crouds  is to call different communities on different days; another way is to create multiple distribution points to be managed simultaneously. An organization’s decision in this regard should be based on a variety of factors as detailed below:


 

Few distribution points

Many distribution points

Advantages

  • Need less staff
  • Less infrastructure, sites, distribution structures, roads
  • Less transport required for distribution
  • Fewer crowd control problems
  • Easier access for women
  • Shorter journeys home
  • Beneficiaries can see the distribution taking place
  • Special arrangements easier

Disadvantages

  • Longer journeys to the households
  • Potential crowd problems
  • Difficult for beneficiaries to see the distribution
  • Difficult access for weaker groups
  • More staff and transportation needed
  • More structures, roads, access, cleared sites needed for distribution

UNHCR

Location

A range of factors will determine the location and number of distributions centers. They include the number of refugees and the number at each site, their locations and the distance between each location, and the availability and location of resources (warehousing and means of transport).

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The team leader must to ensure that everyone involved in the distribution knows their roll, what is expected from them, and have an enough knowledge about the exercise itself. A briefing to the core team is mandatory, and detailed briefings should be given toto specific staff, such as those persons involved with crow control, registration team, or complaint mechanism.

The Shelter Cluster has developed a check list as a guide:

Checklist for the Day Before the Distribution

The team leader should brief the core distribution team on the following-:

  • The number and type of items to be distributed per household;
  • Each team members’ specific role during the distribution;
  • The distribution process (a walk-through of the site);
  • The start and end times each day, as well as any breaks (i.e. lunch), as agreed beforehand;
  • The complaints mechanism ;
  • How issues or concerns should be raised throughout the day;
  • Means for feedback on the process; e.g. evening meetings to discuss how the distribution is going, any issues, gaps, etc.

Ensure organizers have the necessary enrollment lists for the first day of the distribution.

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