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Common Terms in Vehicle and Fleet Management

Four Wheel Drive (4WD) vehicle

Specific type of vehicles able to transfer traction from the engine to the front and rear axis, enabling the grip to its 4 wheels. Also referred as “all terrain” vehicles.

Car

4 wheels motorized vehicle commonly used for transport of people.

Discharge of Liability

A printed form signed by passengers not working for the organization operating the vehicle, discharging the agency of any legal claims in case of accident.

Driver

The person operating the vehicle. He/she must hold a valid driving license specific to the type of vehicle.

Fleet

A set of assets with similar characteristics and jointly managed. Vehicle fleet refers to a set of vehicles managed to achieve a particular operational purpose.

Fuel

Combustible material, in the automotive industry normally in liquid form, that when burnt releases the energy required to power the mechanic engine in the vehicle. Petrol and Diesel are the most common fuels used for road motorized vehicles. Jet-A1 is the most common fuel used for air vehicles.

Fuel voucher

Printed form used to access fuel under certain agreement with a particular fuel station. The holder of the fuel voucher will receive a specific amount of fuel on behalf of the organization in exchange of the voucher. This is a common practice to avoid the management of cash among drivers and to ease the refilling process.

Hard-top vehicle

A vehicle with rigid roof. As opposed to pick-up vehicles, “hard top” is a common jargon to refer to all 4WD vehicles, except for pickup vehicles.

Light vehicle

A commercial carrier vehicle with a gross vehicle weight of no more than 3.5 metric tons (EU definition); sometimes referred to as light commercial vehicle (LCV),

Mileage

Refers indistinctively to the measure units used (miles or kilometers) it refers to the distance covered by a vehicle for a certain journey. It also refers to the total distance covered by a vehicle since its first use.

Odometer

Counter in the vehicle dashboard to measure distances. Motor vehicles are equipped with at least one odometer to count the mileage since its first use. Additional odometers are available in some vehicles or external devices (such as GPS) to measure trip distance. As opposed to the main vehicle odometer, additional odometers can be paused or reset to 0.

Pickup vehicle

Light vehicle with an enclosed cabin and an open cargo area, sometimes covered with a soft roof. Generally, pickup vehicles are 4WD.

Sedan

Passenger vehicle with separate compartment for passenger and small cargo (trunk). The trunk compartment is normally positioned in the back of the vehicle. Also commonly referred as “city-cars”.

Fleet standardization

Process of reducing the degree of diversity in the managed fleet by homogenizing vehicle make, model, major components and/or equipment.

Truck

Motorized vehicle specifically designed for transport of goods and which gross weight exceeds 3.5 metric tons. It requires a specific driving license for its operation.

Van

Type of road vehicle used for transporting goods or people in one single compartment.

Vehicle

Asset operated by a person (driver) with the purpose of transporting goods or people between two different locations. It can be motorized or animal-drawn and present from 2 up to more than 4 wheels.

Vehicle LogbookRecords book for a unique vehicle. It is always kept in the vehicle glove box compartment under the responsibility of the driver assigned to the vehicle. Normally it has two different parts: one to register all repairs and maintenance activities and a second to register mileage and fuel consumption. 

Introduction

Scope and Definition

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