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Depending on the organization, fleet management may include commercial motor vehicles such as cars, vans, trucks, motorbikes, etc. but also air or water transport means such as planes, helicopters, boats, etcand more.Other  Other sets of assets such as generators, shipping containers, computers or even mobile phones are sometimes also treated as a fleet. The common ground for these sets of assets to be considered as a fleet, includes characteristics such as:

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Owned vehicles are commonly considered as part of the asset/equipment inventory. Therefore, all management processes affecting assets/equipment should also be applied to vehicles belonging to the organization’s fleet. In this sense, this This chapter complements asset/equipment management information with specificities related to the motorized vehicles.

As to “road transport”, it is common that humanitarian agencies manage a fleet of vehicles (cars, vans or motorbikes) to transport people. Agencies specialized in humanitarian logistics , may also have to manage a fleet of trucks to regularly transport goods, water or construction materials. This chapter mainly focuses in the management of light vehicle fleets used for the transport of people. For complementary considerations and technical information related to cargo transport, such as cargo configuration, route planning and scheduling or documentation for goods transport, please refer to the Road Transport chapter.

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It is important to keep in mind that the aim of managing a fleet of vehicles encompasses the transport of goods or people to achieve certain operational objectives , in a safe way, optimizing the use of resources and complying with the national laws and regulations. Fleet management must consider permanently these key elements and should reconsider its own reason to be if any of them is not present or can’t be achieved.

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Alternatives to Vehicle Fleet Management

In particular some circumstances , managing a fleet of vehicles for the given transport requirements could end up being inefficient, expensive, administratively difficult or dangerous. Staff movement can be also enabled by combining transportation services from public and private transportation providers, in a mode similar to “Mobility as a service” (MaaS).

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