Page History
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In-Depth Assessment | |||||
Purpose | Time | Access to information sources | Typical information sources | Importance of assumptions | Type of assessment team |
Medium term operational plan. | Less than one month after the crisis and/or each time is considered needed. | Commonly Accessible: Possibility to visit enough locations and interview a full range of informants. | Secondary information, and primary information gathered through a full range of informants. | Low: Sufficient time to interview full range of informants. Coordination with partners is mandatory to avoid duplications duplication and ensure the reliability of the data collected. | Generalist, possibly supported by specialists. |
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Continual Assessment | |||||
Purpose | Time | Access to information sources | Typical information sources | Importance of assumptions | Type of assessment team |
Evaluations, monitoring and research. | Information collected regularly throughout the operational period. | Full normal access. | Primary and secondary information gathered through selected informants, based on indicators, with a standardized standardised and planned exercise generally conducted by the organisation’s staff. | Medium: Assumptions based on indicators and informants, but these can be verified from other sources. | Organisation staff during the normal activities development. |
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The assessment cycle is a conceptual tool that helps to better define the different stages of an assessment and at the same time emphasizes emphasises the idea of a continual process. The final objective is to provide decision makers with reliable, accurate and valuable information to guide their decisions. The process is cyclical and responds to 5 phases.
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- Identifying end users of the assessment information (i.e., program staff, donors, etc.) and their respective needs (i.e., budgets, programming, planning, etc.)
- Setting the objectives of the assessment.
- Establishing terms of reference for the logistics assessment team.
- Selecting team members.
- Identifying and/or preparing the assessment tools and pilot testing them.
- Mobilizing Mobilising resources to facilitate the assessment - staff, vehicles, computers, etc.
- Agreeing on reporting format.
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The form of humanitarian assistance and the environment in which it is provided do not further expose people to physical hazards, violence or other rights abuse.
Humanitarian agencies manage sensitive information in a way that does not jeopardize the jeopardise the security of the informants or those who may be identifiable from the information.
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Assessment implementation requires keeping objectives and deliverables clear while measuring the assessment progress continuously. While it is important to follow a plan, several modifications to the assessment plan may occur due to context or internal developments. The process should be standardizedstandardised, transparent and clearly documented process to recognize recognise possible flaws.
The more qualified and experienced an assessment team is, the more accurate and reliable the assessment findings will be. Standard Operating Procedures (SOPs) should be agreed upon with key stakeholders, and in accordance with the plan. SOPs describe the roles and responsibilities of team members, the team’s management lines and support functions, and clearly identify team leaders.
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Logisticians should to try to plan ahead, having as much necessary information as possible before the full intervention scope is finalizedfinalised. This may include being able to explain the times and costs of an intervention, and propose operational solutions. The main objectives of logistics assessment are:
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Identify impacts and infrastructure functionality (facts)
| Area of Assessment | Template | Expected Outcome | |||
Airport | Download | Establish accurate and comprehensive information about the feasibility of air transport. | |||
Seaport | Download | Establish accurate and comprehensive information about the seaports capacities. | |||
Water ways and river transportation | Download | Identify the different options on waterway transport, capacities and possible challenges. | |||
Road | Download | Identify capacity of surface road movement options, the accesses actual status and possible secondary routes. | |||
Train | Download | Establish accurate and comprehensive information about the rail route capacities. | |||
| Customs | Download | Understand requirements and limitations for importation of emergency relief supplies. | |||
Clarify for operational purposes (needs)
| Area of Assessment | Template | Expected Outcome | |
Warehouse | Download | Gather information about the possible storage options, and analyse their characteristics in support of programmatic objectives. | |
Premises | Download | Gather information about the possible living and working facility options and analyse their characteristics to match | |
organisational needs. | |||
Procurement | Download | Gather and analyse information about the context where the procurement activities will take place and the details about the actors involved. | |
Fuel | Download | Gather and analyse information about fuel availability in the context of operation. | |
Logistics Support to Project Cycle
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Area of Logistics Support |
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Funding
The funding phase is when organisations obtain financial resources to run a project. Funding needs will be based on budgets, which must include all the expenses derived directly or indirectly from the execution of the project. The main categories reflected in them are generally, personnel, travel, equipment, supplies (programme inputs), support and indirect costs. A procurement plan will be the basis for calculating the costs of the products or services and the logistics cost of making the project operational.
Institutional donors usually require a project proposal, which includes a detailed budget. Donor agreements are usually governed by a contract, and donor funds cannot be used indiscriminately – they must be used in a controlled and optimized optimised way, and in compliance specific rules regarding the management of both funds and the materials, goods, services and properties (bought or rented) financed with their funds.
Area of Logistics Support |
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Implementation
The implementation phase is when projects are actually carried out. The actual progress of the activities is monitored and contrasted with the initially planned progress. Monitoring Key Performance Indicators (KPIs), such as the cost of maintenance or deliver timelines can help ensure adequate fulfilment of planned projects.
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Internal evaluation of projects allows for measuring objectives and identifying problems. Ideally evaluations should be done at the time of closing to facilitate the de design of future projects or programmes. Some donors also require a final report at the end of a project.
Area of Logistics Support |
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References
Templates and Tools
TEMPLATE - Airport Airstrip Assessment Tool
TEMPLATE - Customs Assessment Tool
TEMPLATE - Fuel Assessment Tool
TEMPLATE - Premises Assessment Tool
TEMPLATE - Procurement Assessment Tool
TEMPLATE - Rail Assessment Tool
TEMPLATE - Road Assessment Tool
TEMPLATE - Seaports Assessment Tool
TEMPLATE - Warehouse Assessment Tool
TEMPLATE - Water Transport Assessment Tool
Sites and Resources
- Sphere Project, Handbook (2018)
- The Logistics Cluster
- CARE Emergency Toolkit: Logistics
- IFRC Rapid Emergency Needs Assessment Guideline
- IFRC Assessments Manuals
- ACAPS Needs Assessment Guidance and Tools
- Map Action
- Crisis Mappers
- Logistics Cluster - Logistics Capacity Assessments
- WFP Dataviz
References
- SPHERE, (2015). Sphere for Assessment
- IASC, (2015). Multisector Initial Rapid Assessment (MIRA) guidance.
- IFRC Guidelines for Assessment in Emergencies
- IFRC Preparedness Planning
- OCHA Assessment and Classification of Emergencies
- UNDAC, (2006). Disaster Assessment
- WFP, (2002). Emergency Field Operations Pocketbook
- UNHCR Handbook for Emergencies
- USAID (2005) Field operations Guide v4
- IOM Emergency Operations Manual
- UNICEF, Emergency Field Handbook
- NRC, (2014). Humanitarian Needs Assessment, the Good Enough Guide
- ACAPS, (2013). Severity and Priority, their measurements in rapid needs assessments
Sites and Resources
Overview
Content Tools