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The assessment process should not compromise the protection and privacy needs of the affected population.  The Sphere for Assessment guide highlights two elements of the principle, based on the humanitarian core concept of do no harm:

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Assessment implementation requires keeping the objectives and deliverables clear while measuring the assessment progress continuously. While it is important to follow a plan, several modifications to the assessment plan may occur due to context or internal developments. The process should be standardized, transparent and clearly documented process to recognize possible flaws.

The more qualified and experienced an assessment team is, the more accurate and reliable the assessment findings will be. Standard operating procedures Operating Procedures (SOPs) should be agreed upon with key stakeholders, and in accordance with the plan. SOPs describe the roles and responsibilities of team members, the team’s management lines and support functions, and clearly identify team leaders.

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Assessment analysis involves the combination of available information and its interpretation. An analysis should identify patterns, gaps and certainties concrete facts, and provide solid arguments based on cross-checked evidence , compiled through a specific methodology by a professional assessment team.

The complex and unpredictable nature of humanitarian emergencies, combined with the limited availability of data, makes precision and accuracy difficult. It is essential to clarify which data the analysis is based on and the source of that data, being . It is important to be honest about gaps in the data and explaining the reasons seek explanations for those gaps , such as lack of access, resources, etcor others.

When possible, the analysis should also identify gaps in capacity: human resources, aid materials, logistics capabilities, coping strategies, and more. What resources exist to meet the needs identified, and what additional resources are still needed?

Sharing Results

Assessment findings, conclusions and data should be shared internally and externally.

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It is important to make the findings available to peers from other organisations, coordinators, bodies of government or clustergovernment bodies, clusters, local and national authorities, and the affected communities.

The Assessment findings are usually presented in the form of an “assessment report” that should fulfill fulfil the following criteria:

  • ClearBe clear, concise and relevant; relevant  - as little writing as possible but as much as needed to communicate the findings.
  • Enable users to identify priorities for action.
  • Describe their methodology to demonstrate the reliability of data.
  • Acknowledge assumptions, limitations, biases and gaps honestly.
  • Enable a comparative analysis if required.
  • Follow global humanitarian protocols which are technically compatible with other agencies’ data.
  • The frequency of data-sharing is context-specific but should be as prompt as possible.

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However, reports are not the only way to communicate findings; different users will require different formats and details. Briefing notes, maps, slides presentations or other formats that could meet the target audience’s expectations could may be neededrequired.

The findings should be shared widely and quickly where security and safety concerns permit. Once the information is made public, it can compromise the situation of the affected population, especially in conflict areas or high tense situations. For these reasons, the information products from an assessment (reports, maps or other outputs) should be prepared with sensitivity to protection issues.

Logistics Assessment

Logisticians has should to try to be one step beforehand and be able to have the necessary information even before the intervention ideas crystalize to assess their viability, plan ahead, having as much necessary information as possible before the full intervention scope is finalized.  This may include being able to explain the times and costs of an intervention, and propose operational solutions. Therefore, the logistics assessment has as main objectives;The main objectives of logistics assessment are:

  • Gather, analyse and disseminate logistics related data and information in relation to the impact of a disaster -or a specific context- and;
  • Use that information to facilitate informed operational decisions making regarding the feasibility of activities feasibility and proposing the more efficient way solutions - including costs and times - to carry out enact them.

While the a logistics assessment determines the extent of the impact, it is also used as well to point and plan the logistical needs. This exercise needs to use standardized tools allowing to collect and share easily the findings. 

A logistician needs may need to look for information at least about on some of the following subjects.

Identify impacts and infrastructure functionality (facts)

Airport

Accurate

Establish accurate and comprehensive information about the

air routes capacities; from infrastructure available to the possible services in place

feasibility of air transport.

Seaport

Accurate

Establish accurate and comprehensive information about the

water routes capacities; from infrastructure available to the possible services in place

seaports capacities.

Water ways and river transportation

Identify the different options on waterway transport,

their

capacities and possible challenges.

Road

Identify

the different

capacity of surface road movement options, the accesses actual status and possible secondary routes.

Train

Accurate

Establish accurate and comprehensive information about the rail

routes capacities; from infrastructure available to the possible services in place

route capacities.

Customs

Clarify for operational purposes (needs)

Warehouse

Gather information about the possible storage options, and analyse their characteristics

to select the appropriate one

in support of programmatic objectives.

Premises

Gather information about the possible living and working facility options and analyse their characteristics to

select the appropriate one

match organizational needs.

Procurement

Gather and analyse information about the context where the procurement activities will take place and the details about the actors

who plays a roll on it

involved.

Fuel

Gather and analyse information about

the options in place

fuel availability in the context of operation. 

Logistics Support to Project Cycle

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