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  • Tire irons
  • Full sized spare tires
  • External air compressors
  • First aid kits
  • Jumper cables 

Organizing Convoys

Convoy Basics

  • Though the decision is ultimately up to each humanitarian organisation’s management, it is strongly advisable that vehicles should not be part of military convoys, or even civilian humanitarian convoys with armed escorts.
  • Convoys of more than five vehicles should always have a convoy leader.
  • Radio/telephone/communications contact should be kept between at least the vehicle at the back of the convoy and the leader.

Convoy Organizers

It is strongly advised that convoy organizers should:

  • Appoint a convoy leader with experience and knowledge of the route.
  • Identify a security focal point and/or organizer outside the convoy who will be on call during convoy.
  • Conduct detailed briefings with transporters/drivers.
  • Ensure they have driver names, contact details, and vehicle plate/registration numbers prior to departure.
  • Maintain communication with convoy leaders at pre-determined intervals where possible.
  • Following each trip, record any security intendents or checkpoints for future planning.
  • Organisations and transport companies are encouraged to have a repair and recovery plan (spare parts, a chase vehicle, easy access to a recovery vehicle, etc.).
  • Recover visibility items once the mission has been completed, especially in cases where commercial vehicles are in use.
  • Where possible, plan the route carefully in advance with designated stopping places.
  • Decide before hand what procedures to follow if the convoy is obstructed or blocked, and brief all drivers fully before starting movement.

Convoy Vehicles

Before a convoy departs, it is strongly advised that vehicles should:

  • Be in a good mechanical condition. Organisations and planners should check for significant wear and tear, tyre pressure, etc.
  • Travel with a full complement of spare parts (filters, belts, spare tires, motor oil, etc.) wherever possible.
  • Where necessary, be well branded with their organisation logos. It is suggested to use at least one of the following items: flags, banners or large stickers.
  • Be fully fuelled and ready to depart upon reaching the assembly point.
  • It is strongly advised that vehicles have an alternate driver. The driver’s alternate should be legally able to drive, and have experience with long-haul trucking.

During a convoy, it is strongly advised vehicles should:

  • Obey speed limits, and drive only as fast as conditions permit.
  • Maintain a steady speed.
  • Not overtake other vehicles within the convoy.
  • If required, use flags to distinguish the first and last vehicle of each section.
  • Maintain a constant distance between each other. The recommended distance is 100 meters in day, 50 at night, however distance between vehicles will depend on terrain, the speed required, visibility, and other limiting conditions.
  • Not transport any cargo that is not contained on the associated waybills/packing lists, and that is not intent ended for humanitarian use.
  • Where avoidable, not move in convoy before sunrise and/or after sunset.
  • Abandon the convoy or leave any truck behind without instruction from the convoy leader or authorized person.
  • Not pick up hitch hikers or other persons not originally in the convoy plan. Vehicles should be especially warned against transporting soldiers or non-state armed actors under any circumstances.

In the event a vehicle breaks down while in transit:

  • All convoy vehicles must stop. The convoy leader should contact the designated organizer and security focal point.
  • Convoys should resume after it is determined that a repair/recovery effort is underway, or if the security focal point determines that it is safe to leave a vehicle behind.

Convoy Drivers

As a general guide, convoy drivers should:

  • Not carry or transport any form of weapons, narcotics, and/or spirits.
  • Depart without the authorization of the convoy leader and/or authorized convoy organizer.
  • Hand over any fuel or communication equipment, money, or cargo contents to any persons on the road unless they are part of a planned delivery/distribution process.
  • Participate in any inappropriate behavior (including but not limited to, any form of intoxication, harassment, sexual harassment, abuse of power). Appropriate behavior of convoy personnel is mandatory.
  • Drivers must carry all the necessary legal documentation clearing them to drive in South Sudan. All trucks/vehicles must comply with government requirements for safety items and carry these items on each convoy.