Stakeholders in Emergency Environments

It is important that humanitarian logistics staff fully understand the environment in which they are operating and the respective roles the various humanitarian stakeholders they may interact with have. Below are listed the main bodies that are usually involved in any given emergency where humanitarian actors are deployed:

• Inter-Agency Standing Committee (IASC)
• United Nations Operational Agencies
• United Nations Coordination Mechanisms
• National Government Authorities
• The Red Cross and Red Crescent Movement
• Non-Governmental Organisations (NGOs)
• Department of Peacekeeping Operations (DPKO)
• Donor Agencies

Inter-Agency Standing Committee

The Inter-Agency Standing Committee (IASC) is a unique forum for coordination, policy development, and decision-making involving United Nations and non-United Nations agencies. IASC is the primary global mechanism for inter-agency coordination of humanitarian assistance. Under the leadership of the Emergency Relief Coordinator appointed by the United Nations Secretary-General – the IASC develops humanitarian policies, agrees on a clear division of responsibility for the various aspects of humanitarian assistance, identifies and addresses gaps in response, and advocates for effective application of humanitarian principles.

The IASC forum is composed by the heads (or designated representatives) of the United Nations operational agencies (i.e. FAO, OCHA, UNDP, UNFPA, UNHABITAT, UNHCR, UNICEF, WFP, and WHO) and other humanitarian organisations such as ICRC, ICVA, IFRC, InterAction, IOM, OHCHR, RSG on Human Rights of IDPs, SCHR, and the World Bank. The number of participating agencies has expanded since the IASC inception in 1991. On the global level, the IASC meets formally twice a year and deliberates on issues brought to its attention by the ERC and by the IASC Working Group. The IASC Terms of Reference may be consulted here.

United Nations Operational Agencies

In the United Nations system consists of a number of programmes, funds, and specialised agencies, each with their specific mandate and set of expertise, that are responsible for carrying out relief and recovery activities. Their wide-ranging activities include identifying humanitarian needs through various assessments as well as designing and implementing relief programmes to assist and support affected populations. The overarching structure of these entities can be found in United Nations Organisational Chart.

Furthermore, for more specific details, the below links lead to their main online platforms:

• FAO - Food and Agriculture Organization of the United Nations
• UNHABITAT - United Nations Human Settlements Programme
• UNHCR - United Nations High Commissioner for Refugees
• WHO - World Health Organization
• WB - World Bank
• UNFPA - United Nations Population Fund
• UNICEF - United Nations Children's Fund
• UNDP - United Nations Development Programme
• WFP - World Food Programme

United Nations Office for the Coordination of Humanitarian Affairs

The Office for the Coordination of Humanitarian Affairs (OCHA) is the arm of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure coherent and coordinated response to emergencies. OCHA also works to define a framework within which each actor can efficiently contribute to the overall response effort.

OCHA's mission is to mobilise and coordinate effective and principled humanitarian actions in partnership with national and international actors in order to:

1. Alleviate human suffering during crises.
2. Advocate for the rights of people in need.
3. Promote preparedness and prevention.
4. Facilitate sustainable solutions.

UN Representatives and Coordinators

Special Representative of the Secretary-General

A Special Representative of the Secretary-General (SRSG) is appointed by the United Nations Secretary-General to act on his behalf in “complex or of exceptional magnitude” emergencies. In practice, the appointment of an SRSG is normally reserved for emergencies requiring United Nations involvement in major political negotiations and/or when United Nations peacekeeping forces are deployed.

When a SRSG is appointed, he/she is recognised as having overall authority with regard to United Nations operations in the designated country. If heading a peacekeeping operation, the SRSG reports to the Secretary-General through the Under-Secretary-General (USG) for peacekeeping operations or, if heading a political mission, through the USG for political affairs.

A SRSG is also involved when an Integrated Mission is proposed for the planning, design, and implementation of complex United Nations operations in post-conflict situations, and for linking the different dimensions of peace support operations. An Integrated Mission enshrines a shared vision amongst all United Nations actors being the strategic objective their collective work in-country will focus on achieving. Once an Integrated Mission is established following a specific Security Council Resolution, the SRSG will take the lead in the planning process in close cooperation with the Integrated Mission Task Force (IMTF).

Emergency Relief Coordinator

The Emergency Relief Coordinator (ERC) is the United Nations Under-Secretary-General for Humanitarian Affairs and head of OCHA. The ERC is responsible for oversight of all emergencies requiring United Nations humanitarian assistance and leads the IASC, acting therefore as the central focal point for governmental, intergovernmental, and non-governmental relief activities. The Global Cluster lead agencies are accountable to the ERC in ensuring better coordination and effective humanitarian response through cluster activities.

Humanitarian Coordinator

When a complex emergency occurs, the ERC, on behalf of the Secretary-General and after consultation with the IASC, designates a Humanitarian Coordinator (HC). The HC serves as the representative of the ERC (and therefore of OCHA) in the country/region concerned. The HC is responsible for coordinating the Humanitarian Country Team activities and provides liaison between the latter and the ERC. The Cluster lead agencies in-country are accountable to the HC for their Cluster lead responsibilities.

Humanitarian Country Team

In April 2006, the IASC Principals (i.e. heads of the IASC participating agencies) endorsed the Action Plan on “Strengthening the Humanitarian Coordination System” which states, inter alia, that all HCs must have “broad-based country teams developed [and] in place by November 2006.”

A broad-based country team, established through a Humanitarian Country Team (HCT), aims to improve humanitarian coordination and policy making as well as ensuring positive and efficient partnership between all humanitarian actors. Chaired by the HC, the HCT consists of UN agencies, NGO partners, and the Red Cross and Red Crescent Movement operating in a given country. Non-members may be invited in its fora on an ad hoc basis for the purpose of assisting in the discussions and/or taking action on specific humanitarian issues.

Resident Coordinator

A United Nations Resident Coordinator (RC) is a designated representative of the UN Secretary-General. They lead the HCT and reports to the UN Secretary-General through the Chair of the UN Development Group (UNDG). The RC terms of references may be found here. Generally, the UNDP Resident Representative serves as the RC. Through such coordination, the most effective use of UN and other international aid resources is being pursued. Furthermore, in the event of a humanitarian response where a HC position has not been established, the RC is accountable to the ERC. This applies for the strategic and operational coordination of the response efforts of UN Country Team members, national, and international humanitarian organisations in support of national efforts. The ERC may choose to designate the RC as HC, in consultation with the IASC, if the situation so requires. The Cluster leads at the country level are accountable to the RC in the absence of a HC.

United Nations Country Team

The United Nations Country Team (UNCT) structure encompasses all the UN system entities carrying out operational activities for development, emergency, recovery, and transition in a given country. It ensures interagency coordination and a structured decision making process for agencies present in-country. The UNCT aims for individual agencies to plan and work together, as part of the RC system, in order to ensure the delivery of tangible results in support of the development agenda of the government.

The UNCT membership, roles, and responsibilities must also be laid out clearly within each UNCT. These imply accountability to each other and to the RC, taking responsibility for elements of the RC/UNCT work plan – particularly in oversight of subsidiary groups – mobilisation of resources for the UNDAF and UNCT plans, and taking part in mutual assessments.

National Government Authorities

The UN General Assembly Resolution 46/182 states that “[...] each State has the responsibility first and foremost to take care of the victims of natural disasters and other emergencies occurring on its territory[...]” and that “[...] the affected State has the primary role in the initiation, organisation, coordination, and implementation of humanitarian assistance within its territory”.

The UN therefore encourages governments to “[...] designate a single national agency or organisation to conduct and coordinate emergency relief measures.” The establishment of such government authority to coordinate domestic relief activities upholds the stricken country’s government central role and responsibility in disaster relief operations. Where possible, external coordinating mechanisms – such as clusters – should systematically involve the relevant government authorities.

In the case of man-made crises, coordination of relief activities and reporting structures are agreed between the government and the HC.

The Red Cross and Red Crescent Movement

The Red Cross and Red Crescent Movement is the largest humanitarian network in the world and is prevalent in all aspects of relief work. It is therefore likely to be an integral part of the emergency environment and may play an important role in coordinating humanitarian assistance in complex emergencies. The Red Cross and Red Crescent Movement is composed of three elements:

• The International Committee of the Red Cross (ICRC) mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. It directs and coordinates the Movement’s international relief activities during armed conflicts. Established in 1863, it is at the origin of the Movement. The ICRC plays an active role in most complex emergencies.
• The International Federation of Red Cross and Red Crescent Societies (IFRC) is a federation of national societies worldwide. It aims to inspire, encourage, facilitate, and promote all forms of humanitarian activities by its member societies with a view to preventing and alleviating human suffering. When disasters occur, the IFRC assists national societies in assessing needs, mobilising resources, and organising relief activities. IFRC delegates are often assigned to give direct assistance to national societies. Personnel from other national societies may also be requested and assigned under the auspices of the IFRC.
• The National Red Cross and Red Crescent Societies act as auxiliaries to public authorities and services. They normally concentrate on activities concerned with public health – including first aid and primary health care – and relief. Many national societies also maintain stocks of relief supplies. They usually receive funds from their own membership, from local fund-raising activities, and in many cases from their respective government.

Non-Governmental Organisations

Non-Governmental Organisations (NGOs) can be divided into two main categories: international NGOs operating overseas, and local NGOs working in their national context. The NGO community has become increasingly important in humanitarian responses and has significantly grown in number over the past decades to cover the full spectrum of humanitarian relief activities.

Before, during, and after the onset of a crisis, NGOs are often present in the area of an emergency. They therefore have hands-on experience and information that might be crucial in carrying out large-scale relief operations. NGOs tend to specialise in one or two fields, and/or to direct their efforts towards a specific in-need population. They usually offer skilled staff, rapid deployment capacity, operational flexibility, and resources that might not otherwise be available in an emergency.

Local NGOs are particularly important as they are known locally and because their staff is familiar with the context, area, culture, various communities, etc. In many cases they are used to work together with other international NGOs and the UN agencies. The UN Department of Economic and Social affairs maintains a list of NGOs in consultative status with the United Nations. 

Armed Forces in Humanitarian Response

Department of Peacekeeping Operations

The Department of Peacekeeping Operations (DPKO) is a UN body tasked by the Security Council to undertake peacekeeping operations in specific areas of recent or potential conflict. A Special Representative of the Secretary-General (SRSG) is usually appointed to lead each peacekeeping operation. Reporting to DPKO headquarters in New York, the SRSG exercises authority over all UN entities in the emergency area. The SRSG office has two main components: a civilian structure headed by the Chief Administration Officer (CAO) and a military structure headed by the Senior Military Officer (SMO).

DPKO staff deployed into an emergency area may for instance include military components in security or observation roles, civilian police elements, mine action teams, as well as specialists in political affairs and human rights.

Recent peacekeeping mandates have also included tasks such as “coordination with humanitarian agencies” or “support to humanitarian action.” The personnel, material, and financial assets of these operations are managed by a civilian led administration, headed by the CAO.

Civil-Military Coordination

Civil-Military Coordination (CMCoord) is the essential dialogue and interaction between civilian and military actors in humanitarian emergencies that is necessary to protect and promote humanitarian principles, avoid competition, minimise inconsistency, and when appropriate, pursue common goals. Basic strategies range from coexistence to cooperation. Coordination is a shared responsibility facilitated by liaison and common training.

CMCoord is a framework that enhances a broad understanding of humanitarian action and guides political and military actors on how best to support that action. It assists in developing context-specific guidance based on internationally agreed guidelines, it establishes humanitarian civil-military coordination structures, and ensures that CMCoord Officers and focal points are trained to make that coordination work. The CMCoord Officer can also function as an auxiliary to humanitarian access, protection and security, and facilitate these workstreams as needed. This applies to complex emergencies and natural disasters.

CMCoord is the official term used by the UN to describe the process of liaison between civilian and military actors in a crisis area, however military authorities may also appoint their own staff for liaison duties with the humanitarian community. The generic military term for liaison between humanitarian and military bodies is Civil-Military Coordination (CIMIC), however military authorities or formations may use different terminology.

Humanitarian Funding

Humanitarian organisations are funded by contributions from individuals, corporations, governments, and other organisations. Each humanitarian agency usually has its own resource mobilisation mechanism in place having either bilateral or multilateral contributions provided by donors. In addition to traditional donors such as government and inter-governmental organisations, private donors are taking on an important part in supporting relief operations.

Donor Agencies

Donor agencies may be present in the crisis area and may even be actively involved in disaster relief activities before a major emergency occurs. Some of these donor organisations, especially governmental organisations, have developed concepts for rapid intervention in case of disaster and will deploy with specialised teams. Each donor government typically has specialised sub-offices for granting funds and liaising with various humanitarian actors. The funding processes and requirements are regularly updated and vary from donor to donor. Organisations seeking funding should consult with the relevant donor office for up to date information. 

Appeals

At the onset of an emergency, humanitarian organisation come together to prepare an appeal summarising relief needs and response plan for different sectors. These appeals are tools to structure humanitarian response and mobilise funding.

Flash Appeal

Flash appeals present an early strategic response plan and specific projects within 5-7 days of the emergency’s onset. If major uncertainty exists about the evolution of the crisis, the appeal presents the most likely scenarios and the response strategy for each. Flash appeals are usually revised about a month later, when more information is available. They may serve as the basis for funding applications to the CERF (amongst other funding streams): the RC/HC indicates which appeal projects the CERF should fund. The RC/HC, supported by OCHA, is responsible for producing the appeal. Organisations that have been asked to lead and coordinate the response within a given sector or area of activity (i.e. cluster or sector leads) have a key role: working with all relevant partners to develop the response plans and vet project proposals for inclusion in the appeal. Flash appeals should include priority projects from all key implementing agencies on the ground, including NGOs.

Consolidated Appeals Process

The Consolidated Appeals Process (CAP) is a programme cycle for aid organisations to plan, coordinate, fund, implement, and monitor their response to disasters and emergencies, in consultation with governments.

The CAP contributes significantly to developing a strategic approach to humanitarian action, and fosters close cooperation between host governments, donors, aid agencies, and in particular between NGOs, the Red Cross Movement, and UN agencies. Working together in the world's crisis regions, they produce a Common Humanitarian Action Plan and an appeal for funds.

Common Humanitarian Action Plan

The Common Humanitarian Action Plan (CHAP) outlines humanitarian actions in a given country or region. It provides:

• Analysis of the context in which humanitarian actions takes place.
• Best, worst, and most likely scenarios.
• Analysis of need and a statement of priorities.
• Roles and responsibilities -who does what, when and where.
• A clear link to longer-term objectives and goals.
• A framework for monitoring the strategy and revising it if necessary.

The CHAP is the foundation for developing a Consolidated Appeal that presents a snapshot of situations, response plans, resource requirements, and monitoring arrangements. If the situation or people's needs change, any part of an appeal can be revised at any time.

Whenever crises break or natural disasters occur, humanitarian partners develop a Flash Appeal to address people's most urgent needs. This can later become a Consolidated Appeal.

Humanitarian Coordinators are responsible for preparing the Consolidated Appeals, launched globally by the UN Secretary-General before the beginning of each calendar year. Mid-Year Reviews are presented to donors in July of each year.

Pooled Funds

Emergency Response Fund (ERF)

The Emergency Response Fund (ERF) aims to provide rapid and flexible funding to address gaps in humanitarian needs. It is usually established to meet unforeseen needs that are not included in the CAP or similar coordination mechanisms but in line with CHAP objectives and identified priorities. It increases opportunities for local actors to respond to needs in areas where international organisations face challenges to access due to security or political constraints. Compared to Central Emergency Response Fund (CERF) and Common Humanitarian Fund (CHF), ERFs amounts are relatively small. OCHA typically undertakes both financial and programmatic management of ERFs and provides an overview and tracking here.

The ERFs aim to enable NGOs (which do not have direct access the CERF) – but also sometimes UN agencies – to respond quickly and effectively by:

• Making funds available to cover initial costs
• Making funds available in cases of rapidly changing circumstances and humanitarian needs where gaps must be filled and other donor mechanisms are unavailable.

Common Humanitarian Funds

Common Humanitarian Funds (CHFs) are country-based pooled funds that provide early and predictable funding to NGOs and UN agencies for their response to critical humanitarian needs. CHFs enable Humanitarian Country Teams—who are best informed of the situation on the ground—to swiftly allocate resources where they are most needed, and to fund priority projects as identified in a Consolidated Appeal Process (CAP), or a similar humanitarian action plan.

CHFs mainly provide core funding to projects included in a CAP and they enable humanitarian actors to respond to protracted crises. CHFs also maintain an emergency reserve used for unforeseen emergencies and new priorities in a crisis. The reserve typically does not exceed 10 per cent of total CHF funds. CHFs are under the authority of the Humanitarian Coordinator (HC), with support from OCHA and UNDP for the fund’s day-to-day management and financial administration.

Central Emergency Response Fund

The Central Emergency Response Fund (CERF) is a humanitarian fund established by the General Assembly in 2006 to enable more timely and reliable humanitarian assistance to those affected by natural disasters and armed conflicts. The fund is replenished annually through contributions from governments and the private sector, and constitutes a pool of standby funding to support humanitarian action.

The CERF has a grant facility of USD 450 million and a loan facility of USD 30 million. In an average year, CERF allocates approximately USD 400 million to 50 different country teams. Sectors that typically receive funding include food, health, water and sanitation, and shelter. CERF has a ceiling of USD 30 million for each humanitarian emergency. Two thirds of CERF allocations go to rapid response allocations (for a sudden-onset emergency or a significant deterioration in an existing crisis) within 72 hours of an application being received from a Resident/Humanitarian Coordinator (RC/HC).

The CERF is designed to complement existing humanitarian funding mechanisms, including the CAP, flash appeals, and country-based pooled funds. United Nations humanitarian agencies and the International Organization for Migration can apply for CERF funding. WFP, UNICEF and UNHCR are the top three agency recipients of CERF funding. Applications for CERF funding must demonstrate that proposed activities are in line with CERF’s life-saving criteria. The RC/HC submits applications to the Emergency Relief Coordinator (ERC) and the CERF secretariat, based on an in-country prioritization process. The General Assembly resolution that created CERF does not allow for NGOs to apply directly for CERF funding. However, NGOs frequently receive CERF funding when they act as implementing partners of United Nations agencies. OCHA cannot receive CERF grants as the ERC is the Fund Manager.

More information regarding the CERF may be found here.

Introduced in 2005 as part of the broad Humanitarian Reform and further elaborated under the Inter-Agency Standing Committee (IASC) Transformative Agenda, the Cluster Approach aims to make humanitarian response more predictable through better sectoral coordination amongst humanitarian actors. The objective is to facilitate more predictable leadership and cooperation, strengthen partnerships, improve planning and prioritisation, and enhance accountability.

Overview of The Cluster Approach

As defined by the IASC Guidance Note, Clusters are made up of humanitarian organisations – including UN agencies, non-governmental organisations (NGOs), the Red Cross and Red Crescent Movement, and other civil society organisations – as well as, in some cases, other stakeholders – including government representatives. These organisations work together to address needs identified in a specific sector (e.g. logistics, camp coordination, health, protection). Clusters provide a framework for actors engaged in a sectoral response to: Respond jointly to needs that have been commonly identified; Develop appropriate strategic response plans with shared objectives; and Coordinate effectively – both amongst themselves and with the national authorities leading the response.

The Cluster Approach is intended to strengthen the overall capacity, effectiveness, and management of humanitarian response in four key ways:

• Ensuring more predictable leadership and clearly defined responsibilities by identifying Cluster Leads that are accountable for the coordination of the activities of their respective sector.
• Ensuring timely and effective responses, including through the maintenance of global capacity, rosters of trained experts, and stockpiles.
• Strengthening partnership between all humanitarian actors and ensuring more coherent linkages with national authorities.
• Improving strategic field-level coordination and prioritisation, leading to fewer gaps and duplication.

There are 11 global clusters, each with clearly designated lead agencies and specific Terms of Reference agreed by the IASC that outline roles and responsibilities. The Cluster Approach is flexible and is not imposed at country-level in a “one size fits all” as its coordination aims to be field and needs-driven.

 

In any humanitarian response, the Humanitarian Coordinator (HC) – or the UN Resident Coordinator (RC), if no HC has been appointed – in consultation with the Humanitarian Country Team (HCT), agrees on the priority sectoral needs and related coordination structures (i.e. Clusters) that are appropriate to the response. The HC/RC and HCT also agree on which humanitarian actors are best placed to take on a Cluster leadership responsibility in the specific country context. The decision is based on organisational presence, capacity and willingness, and the global cluster leads structure agreed by the IASC. Due to capacity and resources, a UN agency usually functions as Cluster Lead but, increasingly, civil society organisations play a leadership or co-leadership role. Subsequently, the HC shares the agreement regarding country-level coordination and leadership mechanisms with the Emergency Relief Coordinator (ERC). This must then be approved by the IASC at global level.

Whilst Clusters aim to provide more coherence in the coordination of sectoral responses, inter-cluster coordination seeks to ensure greater coordination across a multi-sectoral response. At an operational level, inter-cluster coordination strives to ensure a clearly-articulated cross-sectoral humanitarian response plan, that resources are appropriately prioritised across clusters, that cross-cutting issues (such as gender and the environment) and multi-sectoral thematic areas are appropriately and consistently addressed, and that gaps and duplications are avoided.

Furthermore, effective inter-cluster coordination is critical in ensuring that cross-sectoral activities (such as needs assessments) are well coordinated, that resource mobilisation and advocacy strategies are consistent across all clusters, and that coherent and comprehensive transition as well as exit strategies for Clusters are commonly agreed.

An operational level inter-cluster coordination forum is usually established, chaired by the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) Head of Office or his/her designate. It brings together the Cluster Coordinators as representatives of their respective Clusters and focal points for cross-cutting issues. The forum takes guidance on strategic and policy issues from the HCT and feeds back broad operational priorities and concerns to the HCT. At all times, inter-cluster coordination should be guided by and should promote the humanitarian and partnership principles.

Global Cluster Leads

A Cluster Lead is the organisation that has been given the mandate by the IASC to take the lead in the Cluster approach implementation with regard to a humanitarian action specific dimension (e.g. Health, Shelter, Logistics). It is accountable globally to the Emergency Relief Coordinator (ERC) and in-country to the HC. Furthermore, for any IASC-defined Cluster, the designated Cluster Lead is the provider of last resort. This means that, where necessary – and depending on access, security, and availability of funding – the Cluster Lead must be ready to ensure the provision of services required to fulfil crucial gaps identified by the Cluster and reflected in the Humanitarian Response Plan. It represents a commitment of Cluster Leads to do their utmost to ensure an adequate and appropriate response.

The Cluster Approach operates at two levels. At the global level, the aim is to strengthen system-wide preparedness and technical capacity to respond to humanitarian emergencies by designating global Cluster Leads and ensuring that there is predictable leadership and accountability in all the main sectors or areas of activity. At the country level, the aim is to ensure a more coherent and effective response by mobilising groups of agencies, organisations, and NGOs to respond in a strategic manner across all key sectors or areas of activity, each sector having a clearly designated lead, as agreed by the HC and the HCT. The HC – with the support of OCHA – retains responsibility for ensuring the adequacy, coherence, and effectiveness of the overall humanitarian response and is accountable to the ERC.

Cluster Leads in-country are accountable to the HC for facilitating a process at the sectoral level aimed at ensuring the following:

• Inclusion of key humanitarian partners.
• Establishment and maintenance of appropriate humanitarian coordination mechanisms.
• Coordination with national/local authorities, State institutions, local civil society and other relevant actors.
• Participatory and community-based approaches.
• Attention to priority cross-cutting issues.
• Needs assessment and analysis.
• Emergency preparedness.
• Planning and strategy development.
• Application of standards.
• Monitoring and reporting.
• Advocacy and resource mobilisation.
• Training and capacity building.
• Provision of assistance or services as a last resort.

Cluster Activation

Under the Transformative Agenda, IASC Principals agreed that activation of Clusters must be more strategic, less automatic, and time limited than what was previously observed. HCs should only recommend their activation when there is an identified gap in the enabling environment warranting their activation. It should be noted that 1) formal activation of Clusters may be difficult in circumstances where the government capacity is constrained; 2) to ensure that clusters continue to operate only whilst they are strictly needed, plans to deactivate and transition Clusters should be prepared as soon as possible after activation; building the capacity of local partners and government should be an objective from the outset.

The criteria for cluster activation are met when:

• Response and coordination gaps exist due to a sharp deterioration or significant change in the humanitarian situation.
• Existing national response or coordination capacity is unable to meet needs in a manner that respects humanitarian principles due to the scale of need, the number of actors involved, the need for a more complex multi-sectoral approach, or other constraints on the ability to respond or apply humanitarian principles.

The procedure for activating a Cluster or Clusters is as follows:

1. The RC/HC and Cluster Leads Agencies (CLAs), supported by OCHA, consult national authorities to establish what humanitarian coordination mechanisms exist, and their respective capacities.
2. Global CLAs are alerted by their country representatives and OCHA, prior to the UN Country Team (UNCT)/HCT meeting to discuss activation, to ensure they are represented at the meeting.
3. The RC/HC, in consultation with the UNCT/HCT, determines which Clusters should be recommended for activation, assisted by analysis of the situation and preparedness planning. In each case, the decision should be based on the criteria above-mentioned.
4. The RC/HC, in consultation with the UNCT/HCT, selects CLAs based on agencies’ coordination and response capacity, operational presence, and ability to scale-up. The selection of CLAs ideally mirrors global arrangements; but this is not always possible and sometimes other organizations are in a better position to lead. Under the IASC Transformative Agenda, CLAs were encouraged to consider developing a clearly defined, agreed, and supported sharing of Cluster leadership with NGOs wherever feasible.
5. The RC/HC writes to the ERC, following consultation with the HCT, outlining the recommended Cluster arrangements, suggesting CLAs, and explaining why particular Clusters need to be activated. Where non-Cluster coordination solutions have been agreed upon as well, these are also described.
6. The ERC transmits the proposal to the IASC Principals for approval within 24 hours and informs the RC/HC accordingly. The Principals may ask the IASC Emergency Directors Group to discuss in more detail, if necessary.
7. The ERC writes to the RC/HC to confirm the endorsement of activation of the suggested Clusters and/or provide feedback from the IASC Principals.
8. The RC/HC informs relevant partners when decisions on Clusters and CLAs are approved.

The IASC Transformative Agenda states that Clusters will be professionally managed by dedicated, trained, and experienced Cluster Coordinators, that information management will be prioritised, and that resources will be pooled in order to enhance the collection and analysis of data on the progress and impact of Cluster activities.

Cluster Functions

The Cluster Lead, in addition to its responsibilities as provider of last resort, supports the Cluster six core functions.

The Logistics Cluster is one of 11 humanitarian Clusters established by the Inter-Agency Standing Committee (IASC) following the Humanitarian Reform and the ulterior Transformative Agenda. The “Cluster Approach” aims to strengthen system-wide preparedness and technical capacity to respond to humanitarian emergencies by ensuring coordination, predictable leadership, and accountability across the main technical sectors of humanitarian response (e.g. logistics, health, shelter).

The Logistics Cluster Structure

The Logistics Cluster is a community of partners collaborating to overcome logistics constraints and improve the overall humanitarian logistics response. The Logistics Cluster governance is steered by its partner organisations at both global and country-level, supported by dedicated support teams, and led by the appointed Cluster Lead Agency (CLA).

The World Food Programme (WFP) was designated by the IASC as the Logistics Cluster lead agency at the global level and is accountable to the Emergency Relief Coordinator for its performance. As such, WFP hosts the Global Logistics Cluster Support Team in its headquarters in Rome, Italy and facilitates its activities through the allocation of necessary resources at global and local level – these resources are contingent on funding provided by donors to the Logistics Cluster operations. WFP also acts as provider of last resort for common logistics services.

Composed by representatives of the CLA and partner organisations appointed at global level during the Global Logistics Meetings (GLM) for a two-year mandate, the Strategic Advisory Group (SAG) is the Logistics Cluster steering body whose members represent and report to the entire community of partners. The SAG notably provides strategic support and guidance to the Global Logistics Cluster Support Team and may establish ad hoc working groups to develop specific aspects related to partnerships. A local SAG may also be appointed by partners at country-level when deemed relevant.

Lastly, the Logistics Cluster activities are supported by dedicated humanitarians active at both global and country level:

Global Logistics Cluster Support Team

The permanently active support structure that drives, together with partners, the Logistics Cluster strategy implementation globally and is accountable for its results. It fosters, develops, and maintains partnerships to strengthen the community of partners the Logistics Cluster is based upon and oversees the organisation of global events. Furthermore, the Global Logistics Cluster Support Team also provides guidance, support, and surge capacity to Logistics Cluster activities in-country, reinforcing the capacity of staff on the ground.

Country Logistics Cluster Support Team

At a country level, the Logistics Cluster is a temporary coordination mechanism activated by the IASC and accountable to the Humanitarian Coordinator through the CLA. The Logistics Cluster Support Team coordinates the Logistics Cluster activities in-country, notably by convening humanitarian actors operating locally and facilitating the logistics coordination and information management. Support provided varies in nature and scale depending on each operation’s needs. The Country Logistics Cluster Support Team is hosted and resourced by the appointed country CLA and may benefit from partners secondment. Where needed, the Logistics Cluster support team also facilitates access to common logistics services provided by its partners and manages the prioritisation of requests to this service through jointly established criteria.

The Logistics Cluster Activities

The Logistics Cluster is a community of partners. Its purpose is to support global, regional, and local actors to alleviate logistics constraints impeding the delivery of humanitarian assistance to people in need around the world. Before crises, it strengthens humanitarian response capacity, especially in high-risk countries and regions. In crises, where local capacities have been exceeded, it provides leadership, coordination, information management, and operational services. After crises, it evaluates the response, identifies areas for improvement, shares good practices and solutions, and invests in learning and preparedness for future emergencies.

The Logistics Cluster work is divided into four overarching interconnected pillars:

• Partnership Base
• Standards and Policy
• Strengthening Response Capacity
• Operational Support

They all comprise a broad set of activities – led both by partners and the support teams – that may be found in the Global Logistics Cluster Strategy Implementation Plan.

These activities rest upon core values the Logistics Cluster abide by at any given moment:

Collaboration

The Logistics Cluster is a partnership mechanism with the ambition to consolidate its existing network, further expand it to include new actors, and make it more representative at global, regional, and local level. Its partners are committed to jointly work towards collective outcomes and use the Logistics Cluster as a platform to collaboratively address common issues and steer its strategic orientation.

Professionalism & Agility

The Logistics Cluster serves the humanitarian community as a whole. It is guided by locally identified priorities and focuses on addressing evidence-based needs through operational and preparedness activities. The Logistics Cluster strives to enhance the humanitarian logistics efficiency by learning from the past, leveraging technology and innovations, and supporting operational agility in a perpetually changing humanitarian environment.

Localisation & Sustainability

The Logistics Cluster is committed to foster and support a localised response capacity. When operating in-country, it provides tailored solutions geared towards minimising disruption of local markets and promoting local resilience. Furthermore, the Logistics Cluster encourages a sustainable approach to humanitarian response and generally endeavours to apply lasting solutions, both for the communities and the environment.

Accountability

The Logistics Cluster is accountable to affected populations through its partners, in compliance with the humanitarian principles. It is further accountable to the humanitarian and national leaderships through the lead agency as defined by the IASC guidelines. All Logistics Cluster plans, strategic decisions, and prioritisations are made transparently by and for its partners.

The Logistics Cluster Strategy

The 2022 – 2026 Logistics Cluster strategy sets out the collective commitment of its community of partners around a joint mission and vision, to be achieved through common objectives, and supported by shared values. It shall be used to guide and prioritise the Logistics Cluster activities and initiatives at the global and country level, as well as to plan and secure resources for them to be undertaken. Through this document, the Logistics Cluster community re-affirmed its partnership-oriented identity and its willingness to position collaboration at its core.

Sites and Resources

• Emergency Disaster Database - Contains essential data on all disaster events occurring in the world from 1900 to present, with country and disaster profiles.
• Humanitarian Aid department of the European Commission (ECHO)
• International Crisis Group - An NGO working to prevent and resolve conflict, its website has comprehensive information about current conflicts around the world.
• IRIN – Integrated Regional Information Networks - Useful country profiles for sub-Saharan Africa, the Middle East and Central Asia with daily and weekly news updates and much more vital information.
• MapAction - Provides accurate, up-to-date maps showing the location of groups of affected people, passable routes, which medical facilities are functioning.
• USAID  Bureau for Humanitarian Assistance (BHA)
• UK Foreign Commonwealth Development Office
• ReliefWeb - Main United Nations humanitarian coordination website, with daily news about complex emergencies and humanitarian relief programmes worldwide. Most major aid agencies post reports here during an ongoing emergency.

• Logistics Cluster
• Log:ie
• Logistics Capacity Assessments
• IASC Transformative Agenda
• IASC – Guidance note on using the cluster approach to strengthen humanitarian response (2006)
• IASC – Reference Module for Cluster Coordination at the Country Level (2015) (English, French, Spanish)
• United Nations DMTP (1997) Disaster Management Ethics
• ICRC (2004) What is humanitarian law?
• United Nations Integrated Mission Planning Process (IMPP) guidelines
• UN Development Group
• NGO Branch - UN Department of Economic and Social Affairs